You'll need to use two reports to confirm that your organization’s earnings deposit amount matches earnings from participant orders.  

1. Run the Monthly Deposit Slip report to view your organization's deposit for earnings from participants’ orders, which includes eGift cards and online shopping purchases.
2. On the Reports Selection page, enter the payout date range, select an output format, and click “Run Report.”  
3. Confirm that the total expected earnings deposit (found at the bottom of the report) matches the amount deposited to your organization’s chequing account.  

Next, follow these steps to tie the total expected earnings amount with participant orders: 

1. Run the Order History by Participant report.
2. Filter Product Type by “Virtual” (eGift cards) and “Shop Online.”
3. Enter the same payout range you used for the Monthly Deposit Slip report, select an output format, and click “Run Report.”
4. Confirm that your organization’s deposits from the Monthly Deposit Slip report match the expected earnings amount found in the Order History by Participant report.

Please note: The “Earned Date” listed for online earnings does not reflect the actual date the transaction took place. 

To tie earnings from a deposit back to individual participant accounts, follow these steps:  

1. Run the Earnings Summary by Participant report.
2. On the Reports Selection page, enter your payout date range, select an output format (.csv is recommended), and click “Run Report.”
3. Once you open your report, identify the Family, Student*, and Earnings columns.
4. For each participant, multiply their total earnings (found in the Earnings column) by the percentage your organization shares with your participants.

Example: If your organization shares 70% of earnings back with your participants, someone who earned $1,000 would receive $700 back to use toward tuition, uniforms, etc.

(Tip! Select .csv or .xls as the report output format so you can use formulas to quickly calculate each participant's earnings).  

*Please note: The Student column is important to review since earnings from multiple participants may go toward the same student. For example, a student’s grandparent might be earning for their tuition, in addition to the student’s parent. In this case, you’ll find the student’s name in the Student column next to the grandparent's name (found in the Family column). The grandparent’s earnings will go towards their grandchild’s tuition at the time of distribution.